GENERAL
EVENT LOGISTICS
CALL FOR PAPERS & PROGRAM
SOCIAL MEDIA
REGISTRATION
SPONSORSHIP
EXHIBITION
We hope that these questions and answers have assisted you with your query. Should you have any other queries, please refer your query to the relevant person.
For Abstracts please contact Peter Frazer
For Exhibition please contact Moira Lawler
For Sponsorship please contact Julie Hood
For Registration please contact Sane Event Group
The Australian Petroleum Production & Exploration Association Ltd (APPEA) is the peak national body representing Australia's upstream oil and gas exploration and production industry. Its annual conference has been running for over 50 years and is widely accepted as the premier oil and gas event in the southern hemisphere.
The Association has more than 80 full member companies, all of which are oil and gas explorers and producers active in Australia. These companies account for an estimated 98 per cent of the nation's petroleum production. APPEA also represents more than 220 associate member companies that provide a wide range of goods and services to the upstream oil and gas industry. More information available at www.appea.com.au
A delegate list will be included in registered delegate's satchels and a final list (including late registrations) will be emailed to delegates in a PDF format after the conference. It will be password protected – available to registered delegates only.
Can I view the conference proceedings online?
The Conference proceedings will be made available online 2 weeks after the conference, registered delegates will be supplied with a login to the proceedings via email. All full delegates will also receive a DVD containing all available material and proceedings of the conference. This will be sent approximately 5 weeks after the conference.
Can I buy an extra copy of the Journal/Conference Proceedings DVD?
Yes, you are able to purchase extra copies of the journal through the registration process. The cost is $154 per copy.
Concurrent sessions are several conference sessions running at the same time. Delegates will need to pick which session they would like to attend. To download a copy of the full conference program, click HERE.
I am new to the industry, is this conference suitable for me?
The APPEA conference attracts industry professionals from all areas and levels of the oil and gas industry. The varied content in the program ensures that delegates whether they are senior or junior will gain a great deal from attending the event. The program aside – the networking opportunities offered at the conference are extensive no matter what your level or experience in the oil and gas industry.
When should I arrive at venue? When should I arrive in Adelaide?
You will be able to register from 12noon Sunday 13 May, we recommend arriving and registering before the Welcome Reception which begins at 6:00pm. Delays may occur at peak times, 1 hour prior to the Welcome Reception.
How long does the conference go for?
The conference sessions will run for three days from Monday 14 May to Wednesday 16 May. Registration commences from 12noon Sunday 13 May and the Welcome Reception will be held on Sunday 13 May from 6pm – 9pm. There are additional activities on the Sunday – these include the Santos Pedal and a 'Women in Oil & Gas Seminar'. More information is available in the registration brochure.
Where is the event being held?
The Conference and Exhibition will be held at the Adelaide Convention Centre, located on North Terrace Adelaide, T +61 (08) 8212 4099. You can find out more about the venue HERE
Some functions will be offsite, including the Gala Dinner which will be located at the Adelaide Event and Exhibition Centre. For further details, download the Registration Brochure.
Is there parking at the venue?
Yes, for more information please click HERE
What will the weather be like in Adelaide in May?
The average temperature in Adelaide in May is 9–20 degrees Celsius.
Please visit the Bureau of Meteorology page for current weather forecast and weather warnings for Adelaide. To view, click HERE.
Welcome Reception and Farewell Cocktails - Smart casual clothes are suitable.
Main conference daytime period - Business attire.
Gala Dinner - Cocktail or lounge suit.
My partner will be joining me, are there any tours being run?
For those interested in touring, information is available on page 20 of the Registration Brochure. There is also a partners program available. The registration for this includes a morning tea, access to the opening ceremony, the farewell cocktails and the welcome reception. It does not include any tour options.
Do I need to get to sessions early to get a seat?
Delegates are encouraged to arrive at the plenary sessions at least 10mins prior to the advertised session start times. Some concurrent sessions will have limited seating, so early seating is recommended if delegates definitely want to attend that session.
Can I still submit an abstract?
No, the Call for Papers for 2012 has closed. If you are interested in presenting at the 2013 Conference, please contact Steve Mackie – Technical Papers Chairman via This email address is being protected from spambots. You need JavaScript enabled to view it.
How is the program structured? How do I see what speakers are presenting and on what topics?
For the full conference program please view the Registration Brochure. This includes the speakers and authors of each papers, and the title of their presentation. Closer to the event abstracts and presenters biographies will be available on this website.
What happens if there are changes to the program?
The most up to date conference program will be located on this conference website - Click here to Download.
I'd like to join the conversation on Twitter. What hashtag should I use?
The Twitter hashtag is #APPEA2012
To join the conversation, Click HERE
Is there a LinkedIn group that I can join?
Yes there is. click HERE to request to join the APPEA Conference and Exhibition Group and participate in discussions involving the conference, current topics and issues.
How can I register to attend APPEA 2012?
Online is the preferred method of registration for the conference. You can register online HERE.
If you wish to submit a manual registration, please use the form on page 29 of the Registration Brochure.
Please note there is a $55 charge for all manual registrations.
Do I need a visa to attend the conference?
All international visitors are required to have a valid passport and may need an entry visa (please check with your travel agent).
Can I register onsite at the event?
Yes, but this is not recommended as it can cause delays in processing. Please note that late registration fees will apply.
Registration fees can be found on pg29 of the Registration Brochure.
Is there an early bird registration rate?
Yes, early bird registration rates were available up to 31 March,
Standard registration rates apply from 1 April to 9 May and late registration rates will apply from 10 to 16 May.
You can view all rates in the Registration Brochure.
What registration categories are there for the event?
Registration types and inclusions can be found on page 26 of the Registration Brochure.
The types include Full Delegate, Day Delegate, Partner, Student, Complimentary Exhibitor and Exhibition Booth Staff.
Full Delegate – one who is planning to attend the full conference including the welcome reception, the farewell function and all sessions. The Conference dinner is in addition to this registration fee.
Day Delegate – one who is planning to attend one or two days of the event. This registration does not include the welcome, farewell or the dinner in the registration fee.
Partner – one who is accompanying a delegate to the event and wishes to participate in the conference social activities. This registration includes a morning tea, access to the partners lounge, the welcome reception, the farewell function. The conference dinner is in addition to the registration fee.
Student – one who is a full time student and wishing to participate in the conference. Full details of the criteria for this category are included in the registration brochure. There is no registration fee for this category, but registration is essential. It does not include any social functions but these can be purchased separately.
Complimentary Exhibitor – a registration that is offered as part of an exhibitors package.
Only companies who are exhibiting are able to register for this category. Full details are available in the registration brochure or in the exhibition prospectus.
Exhibition Booth Staff – one who is only wishing to man their company booth in the exhibition. This registration is not permitted access to any of the sessions.
Is there a complete conference program available for viewing?
Yes, it is located in the Registration Brochure, which can be downloaded HERE.
Please see Terms and Conditions of cancellation on page 27 of the Registration Brochure, or contact the conference administration team, Sane Event Group - T +61 (02) 9553 4820 to discuss your options.
Is APPEA Membership required to attend the conference?
No, however, there is a non-member registration fee. There is a discounted rate for APPEA members, if your company is thinking of becoming a member please visit the APPEA website and contact the membership services officer for further information - Click HERE
I don't know if my company is an APPEA member, how do I find out?
To view a list of current APPEA members please Click HERE
If I am a student, am I able to attend the event?
Yes, student registrations are available. Please note: evidence of full-time study in 2012, indicating the name of the institution and your student number must be provided with the registration form. Students employed as consultants or by industry companies are required to pay the full or day delegate rate. Student cards will need to be shown onsite at the point of registration to complete the registration process.
For registration queries please contact the conference administration team, Sane Event Group - T +61 (02) 9553 4820
If I can only attend the event for one day – can I still register?
Day delegate registration rates are available, for rates and inclusions please view the registration brochure and register online or fill out the form located on pg29 of the Registration Brochure. Please note there is a $55 charge for all manual registrations.
How can I book hotels and flights?
APPEA has block-booked accommodation at the hotels and apartments listed. To view - Click HERE. To take advantage of the special accommodation rates negotiated for APPEA Conference delegates, please complete the accommodation section of the registration form.
Flight bookings are not part of the registration process, delegates are required to make their own arrangements. Adelaide is serviced by all major airlines. Access for international visitors is easy and domestic visitors have the option of choosing from a number of carriers.
Can registrations be shared? If I cannot attend, can a colleague attend in my place?
Registrations cannot be shared. Should you be unable to attend, a substitute delegate is welcome at no extra charge if the conference administrators, Sane Event Group, are notified in writing by COB Tuesday 8 May 2012. Please check the registration brochure for full terms and conditions.
To contact Sane Event Group This email address is being protected from spambots. You need JavaScript enabled to view it. or call +61 (02) 9553 1260.
Does the registration fee include a dinner ticket?
Tickets to the conference dinner (Tuesday 15 May) can be purchased as part of your registration process for $175pp. They are not included in any registration category.
Can I purchase tickets for my colleague to join me at the social functions?
Additional tickets for Welcome Reception can be purchased for $85, additional Farewell cocktail tickets can be purchased for $44 and additional Gala Dinner tickets can be purchased prior to the event as part of the registration process for $175
For further information please contact Sane Event Group, This email address is being protected from spambots. You need JavaScript enabled to view it. or call +61 (02) 9553 1260.
I have registered but my invoice is for the wrong amount, what should I do?
Please contact Sane Event Group via This email address is being protected from spambots. You need JavaScript enabled to view it. or call +61 (02) 9553 1260.
How much is registration and what is included in my registration fee?
Registration rates and inclusions are available on pgs 26 and 29 of the Registration Brochure.
When can I collect my registration pack onsite?
The registration desk and enquiry desk will be located in the main foyer of the Adelaide Convention Centre and will be open from:
Sunday 13 May 2012: 12noon–7:00pm
Monday 14 May 2012: 7:30am–5:00pm
Tuesday 15 May 2012: 7:30am–5:00pm
Wednesday 16 May 2012: 8:00am–3:00pm
How do I book for Conference dinner and how do I arrange seating?
You are able to book Conference Dinner tickets through the online registration process or through manual registration (located on pg29 of the Registration Brochure) Tickets are $175pp
The registration process will also allow you to book a number of tickets and table(s) of 10.
Delegates may request dinner seating to be allocated for them when registering to attend the conference.
Delegates who do not request dinner seating to be allocated on their behalf when registering will need to go to the dinner seating allocation desk located next to the main registration area of the convention centre. This desk will be open from
12noon Sunday 13 May 2012 until 2:00pm on Tuesday 15 May 2012.
Requests to sit with other delegates will be considered only if both/all parties issue the same request. Every endeavour to fulfil the request will be undertaken but no guarantees are given.
Delegates are able to purchase multiple tickets under one name when registering — names of all delegates are to be provided to ensure that there are no duplicate reservations.
If you do not request dinner seating allocation through the registration process or at the dinner allocation booth, it will be assumed that you will not be attending.
Final seating allocations can be viewed from 7:30pm on the evening of the dinner in the pre-dinner drinks area.
Note: this is a ticketed event – tickets will need to be presented on arrival at the dinner. All delegates who have requested seating allocation either on registration or at the booth, will be distributed a final ticket with table number/s clearly marked.
This event is being held at an offsite location - approximately 3.6km from the Adelaide Convention Centre. Transfers will be provided and details will be provided closer to the event.
Are there still sponsorships available?
Yes there are limited sponsorship options still available. To view the options, download the Sponsorship Prospectus and contact Julie Hood via This email address is being protected from spambots. You need JavaScript enabled to view it. or by phone 0412 998 474.
To discuss available sponsorship options please contact Julie Hood via This email address is being protected from spambots. You need JavaScript enabled to view it. or by phone 0412 998 474.
What are the dates and opening hours of the exhibition?
The exhibition will be open:
Monday 14 May – 8:00am – 6:00pm
Tuesday 15 May – 8:00am – 6:00pm
Wednesday 16 May – 8:00am – 3:30pm
How do I book exhibition space?
The Exhibition is currently full and we have an extended waiting list. We encourage any companies wishing to participate in the Conference to look into Sponsorship opportunities to ensure brand exposure and also send additional delegates to ensure maximum use is made of the numerous networking opportunities at APPEA 2012.
My company missed out an exhibition booth this year, can we register for 2013 yet?
Registration for 2013 is not yet available, but to ensure you're one of the first to get information about 2013 please ensure you fill out the Information Request Form located on the website HERE
I am an exhibitor. How do I register my booth staff and access the Exhibitor Service Kit?
Exhibition Booth staff can be registered online or by filling out the registration form on page 29 of the Registration Brochure.
Please note there is a $55 charge for all manual registrations.
Logistical Exhibitor information is available HERE.
To obtain a copy of the Exhibition Kit or for assistance, please contact the Exhibition Managers, Sane Event Group via This email address is being protected from spambots. You need JavaScript enabled to view it. or +61 (02) 9553 1260.
